Schedule

June 9, 2012 by admin

For those of you who absolutely need everything scheduled, here are some things to put in your day-timer and keep you busy. Or it can help you keep track of what your wedding planner is doing for all the money she is charging you.

This is plagiarized from another website just temporarily to give the database something to chew on. Original content coming soon. This website is not open for business yet.

9 to 12 months out

  • Announce Engagement
  • Select Wedding Date
  • Hire wedding consultant/coordinator
  • Determine type of wedding: location, theme, # of guests, formality, time of day
  • Determine budget & how expenses will be shared
  • Buy a daytimer to keep track of appointments & events
  • Develop a record keeping system for payments
  • Create an approximate # guest list
  • Decide if you will be inviting children or not
  • Select and reserve ceremony site
  • Select and book Officiant/Priest/Minister/Rabbi
  • Select and book reception location
  • Select and order bridal gown
  • Determine colour scheme
  • If ceremony or reception is at a home, arrange for any home improvements
  • Obtain, passports, visas, birth certificates, any documents need for travel and/or marriage licenses

6 to 9 months out

  • Select and book caterer, if needed
  • Select and book photographer
  • Select wedding party
  • Give wedding party a list of their responsibilities
  • Select and buy attire or bridesmaids & flower girl
  • Select and buy attire for mothers of the bride and groom
  • Select and book ceremony musicians
  • Select and book live band or DJ for reception
  • Select and book videography
  • Select and book florist
  • Register for your wedding gifts (this can be done sooner)

4 to 6 months out

  • Schedule fittings for custom made bridesmaids gowns
  • Arrange marriage prep-courses, if necessary
  • Reserve rental items
  • Select and book decorator
  • Finalize an A and B list of guests
  • Select and order invitations and other wedding stationary
  • Set date, time and location for rehearsal dinner
  • Select and book honeymoon night suite
  • Arrange accommodations for out-of-town guests
  • Start planning your honeymoon
  • Shop for your wedding gifts to each other
  • Shop for your wedding gifts to your wedding party
  • Shop for your wedding gifts to your parents
  • Buy shoes, lingerie and accessories for the bride
  • Buy shoes and accessories for the bridesmaids
  • Select and order wedding bands

2 to 4 months

  • Take formal engagement picture
  • Select and order wedding cake
  • Order party favours/bombonniere
  • Select and order decorations
  • Purchase honeymoon attire and luggage
  • Select and book wedding day transportation
  • Start addressing your invitations
  • Plan activities for out-of-town guests (optional)
  • Go on trials and book wedding day hair and makeup. Bring your headpiece and wear a white shirt
  • Obtain marriage license (expires in 3 months)
  • Send out your invitations
  • Select ceremony readers
  • Select ushers to seat your guests
  • Select guest book attendant
  • Select your MC
  • Mail invitations to shower
  • Get photography permit, if needed

6 to 8 weeks

  • Maintain a record of RSVP’s and early wedding gifts
  • Maintain a record of shower gifts and send thank you’s
  • Purchase all ceremony and reception accessories: guest book, toasting glasses, garter, ring pillow, etc.
  • Select and reserve wedding attire for all gentlemen
  • Mail invitations to rehearsal dinner
  • Plan bridesmaid luncheon
  • Select your something old, new, borrowed, blue

2 to 6 weeks

  • Finalize all food and beverages for wedding
  • Finalize all ceremony details with Officiant
  • Finalize all rehearsal arrangements
  • Finalize all floral arrangements
  • Final fittings for yourself and bridesmaids
  • Make a wedding day itinerary
  • Give a copy of the itinerary to your wedding party and vendors
  • Finalize all details with all your vendors
  • Decide order of receiving line and head table setting
  • Contact guest that haven’t replied
  • Pick up wedding rings
  • Give photographer a photo checklist
  • Visit reception site for floor plan
  • Create reception seating plan
  • Give musicians a list of your music selection
  • Inform attendants when and where to pick up attire
  • Determine VIP seating for ceremony seating
  • Print out seating cards
  • Pick up honeymoon tickets

1 week

  • Give caterer/reception venue final tally of guests
  • Pack of your honeymoon
  • Wrap reception flavours/bombonniere
  • Arrange mail collection while you are on honeymoon

Day of Rehersal Dinner

  • Drop all wedding accessories and decor off at ceremony and reception locations
  • Make sure you bring all gifts that will be handed out at dinner
  • Make sure you have all final payments in envelopes for wedding day
  • Pack over night bag for honeymoon suite
  • Make sure wedding party has their itinerary
  • Make sure gentlemen have black socks
  • Go to church for rehearsal
  • Review VIP seating with ushers at ceremony location

Day of the Wedding

  • Most of the details will be on your wedding day itinerary
  • Eat breakfast
  • Pack anything remaining on your “To Bring” list in cars
  • Make sure Maid of Honour has groom’s ring and Best Man has bride’s ring
  • Make sure you have your marriage license, photo permit and Special Occasions Permit, if needed
  • Put your engagement ring on your right hand
  • Use your wedding day itinerary to get you through the day on some sort of trouble
  • Remember to look around and soak in the views of the day you planned so long and hard for.

 

Who Pays for What?

June 9, 2012 by admin

The topic of money and who pays for the wedding is one of the questions most commonly asked in the early stages of wedding planning. These days the division of who pays for what has evolved and changed to adapt to what fits each couple, and we think it’s about time. This article is meant to address the question of who traditionally pays for what. We’re giving you this list as a starting point, but strongly encourage you to take this list and make it work for you!

This is plagiarized from another website just temporarily to give the database something to chew on. Original content coming soon. This website is not open for business yet.

Bride’s Financial Responsibilities:
• Groom’s ring
• Gifts for your bridesmaids
• A wedding gift for your groom
• A gift for your parents
• Medical exam for herself (as required by the state, and those to procure any desired contraceptives)
• Bridesmaid luncheon, generally held the week of the wedding
• Hair, makeup and beauty treatments on the wedding day and leading up to it
• Accommodations for your out-of-town guests & attendants
• If you’re having a destination wedding, accommodations for your bridesmaids

Family of the Bride Financial Responsibilities:
• Save the Date announcements and Wedding Invitations
• Engagement party (if they host one for you)
• Wedding Planner
• A gift for you and your groom
• Wedding dress & all of your accessories
• Wedding attire for all of the bride’s family
• Lunch/brunch for you and your bridesmaids on the wedding day
• Bridesmaid’s bouquets
• Personal flowers (corsages) for all grandmothers
• Ceremony site rental and associated fees
• Other ceremony décor
• Programs for the ceremony
• Rentals for the ceremony and reception
• Floral arrangements for the ceremony and reception
• Music for the ceremony and reception
• Reception location rental fees
• Food for the reception
• Reception floral arrangements
• Other reception decor
• Photographer
• Videographer
• Wedding cake
• Favors
• Transportation for the you, your wedding party and your family on the day of the wedding
• Gratuities for any vendors above (see our handy tipping guide here)
• Post-wedding brunch

Groom’s Financial Responsibilities:
• Engagement and wedding ring for the bride
• Bridal bouquet
• A wedding gift for the bride
• Medical exam for himself (as required by the state)
• Gifts for the groomsmen and ushers
• A gift for his parents
• Cost of the marriage license
• Officiant’s fees
• Personal flowers/corsages for all women (excluding bridesmaids and grandmothers)
• Boutonnieres for all men
• His formalwear & accessories
• Gloves, ties & accessories for men in the party
• Honeymoon
• Transportation for bride & groom at the end of the night
• Transportation to the honeymoon
• Accommodations for his out-of-town guests & attendants
• If you’re having a destination wedding, accommodations for his groomsmen

Family of the Groom’s Financial Responsibilities:
• Engagement party (if they host you one)
• The entire cost of the rehearsal dinner
• Their own wedding attire
• Their own travel expenses
• A wedding gift for the bride and groom
• Transportation for groom & best man to the ceremony
• Reception beverages
• Groom’s cake
• When applicable, the cost to ship all wedding gifts to the bride and groom’s home

Attendant’s Financial Responsibilities:
• Bachelor & bachelorette parties
• Bridal showers
• A wedding gift for the couple
• Their attire & accessories (purchasing or renting)
• Their travel expenses
• Flower girl & ring bearer attire & accessories – their parents pay.

Again, none of this is set in stone, but it gives you an idea of where to begin. Things to keep in mind when tailoring this list to fit you:

• The financial situation of each party involved; if you’re in a position to shoulder more financial responsibility to make it easier for someone else, do it.
• More contribution means more involvement: the more one party is footing of the overall bill, the more influence they should have in the decision making process
• Division of the guests: if his parents give you a guest list that makes up half of your entire guest list, it’s okay to ask them to contribute more
• Your age and position in life: if you’re getting married right out of college, it seems more practical and acceptable for your folks to pay for the majority of the wedding. However if you’re in your mid-thirties, have a career and mortgage of your own, you should foot a larger portion of the cost of the wedding

What’s the best approach to dividing up responsibilities? Talk to your honey first, then call a meeting where all contribution parties are present, and talk through it; it’s better for everyone to be clear and on the same page from the start, and it will save you on your Excedrin Migraine costs along the way!

What is an Event Planner?

June 9, 2012 by admin

What Is An Event Planner?

An Event Planner is a person or company that specialize in desinging, planning, coordinating and executing a flawless event.  Many event planners provide several different services such as full event planning, partial event planning, day of coordination, design services and A La Carte services.

 

What Does An Event Planner Do?

An event planner creates the design of an event, perfectly executes the event by having exceptional organizational skills, follows up with all vendors involved in the event, and is present the day of the event to ensure a flawless outcome. Additionally, and event planner tackles all issues that may arise before, during and after the course of the event being planned.  In other words, an event planner is a design artisit who speacializes in mediation, organization and time management.

 

Why Do I Need An Event Planner?

Everyone could benefit from an event planner.  No matter if you want them to plan every detail of the event or just help with some design inspirations.  An event planner is your liasion between your dream vision and the reality of your event.  For more information about our event planning services please visit our website at www.alwayselegantevents.com